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GCSD Homepage
Parents &
Students
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STUDENT RECORDS POLICY
The
Glenwood Community School District maintains records on each student in order to
facilitate the instruction, guidance and educational progress of the students.
The records contain information about the student and his or her
education and may include but are not limited to the following types of
information.
Identification
data, attendance data, record of achievement, family background data, aptitude
tests, educational and vocational plans, honors and activities, discipline data,
objective counselor or teacher ratings and observations, and external agency
reports.
The
records of each student are generally located in the school, which he or she is
attending. Any exceptions will be
noted in the student’s other records or by the person in charge of record
maintenance for each school building. The name and position of the person
responsible for maintenance of student records for each school building is
listed below:
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Northeast
Elementary School – Mr. Russ
Finken |
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West
Elementary School – Mr. Farmer |
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Middle
School – Mrs. Kerry Newman |
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High
School – Mr. Stickrod
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Central
School – Mr. Simonsen
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Building
Bridges – Mr. Simonsen |
The
following persons, agencies, and organizations may have restricted access to
student records without prior written consent of the parent or student over the
age of 18 years. Any other access
to student records shall be only upon written consent or upon court order or
legally issued subpoena.
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School
officials, teachers, and AEA personnel with a legitimate educational
interest.
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Officials of
other schools in which the student proposes to enroll.
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Representatives
of state and local government when auditing and evaluating federal education
programs.
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Officials
connected with a student’s educational financial aid applications.
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Governmental
officials to whom information is to be reported under state law adopted
prior to November 19,
1974.
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Organizations
which process and evaluate standardized tests.
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Accrediting
organizations for accrediting purposes.
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Parents of
dependent children, regardless of child’s age.
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Appropriate
parties in a health or safety emergency.
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Student
records are reviewed and inappropriate material removed periodically and, at a
minimum, whenever a student moves form the elementary level to the high school
level and when a student transfers out of the district.
Those records not of permanent importance are destroyed within three
years of graduation or discontinued attendance.
The Family
Educational Rights and Privacy Act (FERPA) affords parents and students over 18
years of age (“eligible students”) certain rights with respect to the
student’s education records. These
rights are:
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The right to
inspect and review the student’s education records within 45 days of the
day the school receives a request for access.
Parents or eligible students should submit to the school principal
(or appropriate school official) a written request that identifies the
record(s) they wish to inspect. The
school official will make arrangements for access and notify the parent or
eligible student of the time and place where the records may be inspected.
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The right to
request the amendment of the student’s education records that the parent
or eligible student believes are inaccurate or misleading.
Parents or eligible students may ask the school to amend a record
that they believe is inaccurate or misleading. They should write the school principal (or appropriate
official), clearly identify the part of the record they want changed, and
specify why it is inaccurate or misleading. If the school decides not to amend the record as
requested by the parent or eligible student, the school will notify the
parent or eligible student of the decision and advise them of their right to
a hearing regarding the request for amendment. Additional information regarding the hearing procedures
will be provided to the parent or eligible student when notified of the
right to a hearing. |
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The
right to consent to disclosures of personally identifiable information
contained in the student’s education records, except to the extent that
FERPA authorizes disclosure without consent.
One exception, which permits disclosure without consent, is
disclosure to school officials with legitimate educational interests.
A school official is a person employed by the school as an
administrator, supervisor, instructor, or support staff member (including
health or medical staff and law enforcement unit personnel); a person
serving on the School Board; a person or company with whom the School has
contracted to perform a special task (such as an attorney, auditor, medical
consultant, or therapist); or a parent or student serving on an official
committee, such as a disciplinary or grievance committee, or assisting
another school official in
performing his or her tasks. A
school official has a legitimate educational interest if the official needs
to review an education record in order to fulfill his or her professional
responsibility. Upon request,
the School discloses education records without consent to officials of
another district in which a student seeks or intends to enroll. |
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The
right to file a complaint with the U. S. Department of Education concerning
alleged failures by the School to comply with the requirements of FERPA.
The name and address of the office that administers FERPA
are:
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Family
Policy Compliance Office, U. S. Department of Education
600
Independence Ave. Washington, DC 20202-4605
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